View Our Website View All Jobs

Executive Administrative Assistant

Job Summary

Support of the Global Sourcing and Production team’s day-to-day operations and overall administrative support to V.P. Director, department managers and staff. Performs a variety of administrative functions to include phones, distribution of daily mail, filing, scheduling appointments, travel arrangements, composes communication, report generation, creates presentations, processes invoice & expense reports. Responsible for confidential and time-sensitive information/material. Provides back-up administrative assistant to CEO and other Executives as requested.

Essential Job Duties and Responsibilities

  • Executive Administration Support
    • Manage VP’s calendar, travel (domestic and international), address book, files, day-to-day operations and overall administrative support.
    • Administrative support for Directors and staff (as needed).
    • Process visa and passport applications for International travel.
    • Process expense reports, cash advances and petty cash for VP, Directors and staff. Code according Company guidelines.
    • Schedule and coordinate all recurring meetings and other meetings, room set-up, food, presentation boards, etc.
    • Schedule and coordinate off-site meeting/events, including designing invitations, negotiating contracts/pricing, arranging transportation and creating presentation materials.
    • Prepare PowerPoint presentations including template design, graphics, charts, slide transitions, audio, video and animation.
    • Prepare Excel spreadsheets requiring data compilation and analysis.
    • Sort and distribute departmental mail.
    • Back-up administrative support for CEO and other executives as required/requested; back-up for Design Team as needed/requested.
    • Trip reports preparation (typing up notes, resizing photos, etc.).
  • General Administration
    • Process in-house samples for employees.
    • Monthly and quarterly report preparation.
    • Order office supplies and business cards.
    • Submit departmental requests to facilities department.
    • Maintain departmental org charts.
    • Assist with new employee orientation (on-boarding tasks and training).
    • Online research, data compilation, report preparation.
    • Process payroll and maintain Paid Time Off (PTO) log.
    • Maintain departmental Outlook distribution lists.
    • Manage Licensing contract summaries.
    • Work with IT to perform quarterly audits for VPN, FTP and Screen Connect Access Certification Requests and FTP Access Agreements to external individuals who need access to BGE FTP site.
    • Participate in weekly management meeting, take meeting minutes and distribute to attendees.
    • Write, develop and implement Standard Operating Procedures and departmental policies.
    • Assist with special projects and other duties and as required.

Required Qualifications – Education, Licensing, Certification, and Experience

  • High school diploma.
  • 3-5 years experience in an administrative position, preferably a marketing environment.

Knowledge, Skills, and Abilities

  • Must be detail oriented.
  • Be a self-starter and HIGHLY motivated.
  • Must take initiative and possess good follow-through skills.
  • Must have excellent organizational and aggressive follow-up skills required.
  • Must be able to work in a fast-paced and intense environment.
  • Must have strong “people” skills and be able to work with all levels of individuals.
  • Must have excellent written and verbal communication skills.
  • Excellent time management and project management skills.
  • Must also be a team player.
  • Have good interpersonal skills and good professional attitude.
  • Be flexible, adaptable, and professional at all times.
  • Ability to maintain a high degree of confidentiality and handle sensitive information.
  • Must be able to handle multiple projects simultaneously and prioritize to ensure all tasks are completed by due dates.
  • Highly skilled/proficient in Microsoft Office including Word, Excel, Power Point and Outlook.
  • Familiar with Adobe Photoshop and Adobe Acrobat (both Writer and Reader).

Preferred Qualifications – Education, Licensing, Certification, and Experience

  • College degree is preferred.

Knowledge, Skills, and Abilities

  • Knowledge of business processes and practices is preferred.
  • Adobe Photoshop and Acrobat.
  • Exposure to direct marketing industry helpful.
  • Experience in giftware, collectibles industry preferred; direct response helpful.

The Bradford Group is a world leader in direct to consumer marketing and provider of gifts, collectibles, home décor, and jewelry.  Founded in 1973, we have an unyielding commitment to product quality and exceptional customer service which has helped us become one of the premier direct marketing companies in today's international economy.    

Benefits:  Our company is wholly owned by our employees through an Employee Stock Ownership Plan (ESOP) that allows you to not only derive the benefits of working as an employee at The Bradford Group, but also gain the benefits of being an owner. 

We also offer: A Business Casual Work Environment, Health and Dental Insurance, Life Insurance, Disability Insurance, Paid Time Off (PTO) Program, Direct Deposit, Credit Union, Flexible Spending Accounts, Employee Assistance Program, Employee Referral Bonus Program, 401(k), Profit Sharing, Tuition Reimbursement, Onsite Cafeteria, Onsite Fitness Center, Product Discounts and more! 

The Bradford Group is an Equal Opportunity Employer

Read More

Apply for this position

Required*
Apply with Indeed
Attach resume as .pdf, .doc, or .docx (limit 2MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity / Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Gender
Race/Ethnicity

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status
I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER

Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 1/31/2020
Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities.i To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • HIV/AIDS
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Please check one of the boxes below:

You must enter your name and date
Your Name Today's Date
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.


iSection 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.


PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.