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Payroll Administrator

Job Summary

Responsible for processing weekly & bi-weekly payrolls for approximately 800 multi-location employees. Responsible for verification and auditing of timekeeping records for compliance with established standards & policies. Responsible for inspection of automated system output such as registers and standard reports to determine and correct out of balance conditions. Assist with the calculation and processing of the annual profit sharing bonus. Extensive responsibility in the administration of employee 401(k) contributions and loan repayments. Assist with annual 401(k) audit. Assist with populating excel salary templates for budget planning and forecasting. Assist with Payroll upgrades and streamlining of payroll functions.  Has extensive internal/external contact with employees, supervisors, managers, and others. Responsible for the functions of the area in the absence of the payroll supervisor.

Essential Job Duties and Responsibilities

  • Compiles employee time and payroll data from time sheets and other records, including support and supervision of Electronic-time keeping in three locations.
  • Enter federal and state tax exemptions, direct deposit information, and other info required to complete the new hire set-up.
  • Maintain employee maintenance including the set-up of 401(k) loans.
  • Processes garnishments and levies. Extensive verbal and written contact with law offices and other obligators.
  • Reviews time sheets and timecards for completeness.
  • Audits and makes routine minor corrections to make documents acceptable for processing.
  • Verifies and audits timekeeping records for compliance with established standards and policies.
  • Review Insurance documents authorizing STD payments.
  • Manually input/balance pay data batches into ADP.
  • Process gross-ups and manual checks for anniversaries, retirements, etc.
  • Processes and issues paychecks to employees.
  • Prepare timesheets and timecards for next pay cycle.
  • Inspects automated system output such as registers and standard reports to determine and correct out of balance conditions.
  • Process required reports from ADP and distribute to managers.
  • Distribute miscellaneous payroll reports to managers.
  • Calculates and prepares general ledger entries regarding payroll taxes, intercompany transfers of cash and direct deposits, one week salary accruals, and accrued liability for PTO and vacation pay.
  • Answers employee questions, supports HR information needs and assists in problem resolution of payroll and related matters
  • Assist employees with access and password resets to ADP portal.
  • Download G/L files from ADP and forward to Financial Reporting. Verify the hard copy of the G/L for correct weeks and suspense items.
  • Run monthly Fidelity reports – Client Distribution report and Trial Balance report.
  • Print Deferral and Loan feedback reports as received and verify changes in ADP.
  • Prepare check requests and support for various union funds for the Hammacher Schlemmer New York store and mail once checks are received. Order Transit Cards and request check for payment of such cards.
  • Maintain Wage and Tax reconciliation of all payroll entities.
  • Maintain 401(k) contributions and loan reconciliations.
  • Perform miscellaneous Accounting duties as required.
  • Assist with miscellaneous annual projects.

Required Qualifications

Education, Licensing, Certification, and Experience

  • High school diploma
  • 2-5 years experience in payroll, accounting, or related area in a medium to large sized organization is required.

Knowledge, Skills, and Abilities

  • Extensive knowledge of the ADP payroll processing/reporting applications. Knowledge of electronic timekeeping is a plus.
  • Knowledge of administrative and clerical procedures to include filing and records management systems, forms design principles and other office procedures and terminology.
  • Proficiency on Microsoft Office to include Microsoft word, and Excel spreadsheet applications, Knowledge of numbers, their operations and interrelationships including arithmetic and algebra and their applications.
  • Requires the use of mathematics to solve problems and the ability to understand and select a math method or formula to solve the problem. Knowledge of accounting principles and practices, banking and the analysis and reporting of financial data.
  • Knowledge of policies and practices involved in human resources/payroll functions.  This includes knowledge of compensation and benefits. Knowledge of laws and IRS and ERISA regulations to review documents for accuracy and completeness. Must be resourceful and know how to find information, identify essential information, and how to structure or classify multiple pieces of information.
  • Must have excellent verbal and written communication skills to include reading comprehension and writing comprehension.
  • Must be able to effectively communicate and convey information to all levels of customers to include, vendors, employees, department managers, human resources personnel and others outside of the organization.
  • Must have good time management skills and accountability.

Preferred Qualifications

  • Associates degree in Accounting or Payroll Certification

The Bradford Group is a world leader in direct to consumer marketing and provider of gifts, collectibles, home décor, and jewelry.  Founded in 1973, we have an unyielding commitment to product quality and exceptional customer service which has helped us become one of the premier direct marketing companies in today's international economy.   

Benefits:  Our company is wholly owned by our employees through an Employee Stock Ownership Plan (ESOP) that allows you to not only derive the benefits of working as an employee at The Bradford Group, but also gain the benefits of being an owner.

We also offer: A Business Casual Work Environment, Health and Dental Insurance, Life Insurance, Disability Insurance, Paid Time Off (PTO) Program, Direct Deposit, Credit Union, Flexible Spending Accounts, Employee Assistance Program, Employee Referral Bonus Program, 401(k), Profit Sharing, Tuition Reimbursement, Onsite Cafeteria, Onsite Fitness Center, Product Discounts and more!

The Bradford Group is an Equal Opportunity Employer

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