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Benefits HRIS Analyst

Job Summary
Assists with the administration and maintenance of the HR management systems in addition to other systems supported by the HRIS. Serves as technical point-of-contact and subject matter expert with ensuring data integrity, testing of system changes, reports, analyzing data flows for process improvement opportunities. Supports implementations, upgrades, testing and other projects as assigned.  Assist with the implementation and administration of benefit programs. Ensures compliance of benefits with federal and state laws including IRS and Department of Labor regulations.

Essential Job Duties and Responsibilities

HRIS & Reporting

  • Systems maintenance/administration, training, & updates – assist in the review, testing, and implementation of system upgrades. Maintain HRIS systems tables. Provides support including, but not limited to researching and resolving problems, unexpected results or process flaws, recommends solutions or other alternatives to meet requirements. 
  • Works with payroll to ensure that job class and other codes/tables are correct.
  • Responsible for providing routine ad-hoc reports and running other miscellaneous reports already established for general audit purposes.
  • Maintains all applicable system tables, system reasons, corporate structures, security, workflow & content rights, etc.
  • Troubleshoot issues with payroll and other linked departments, ADP when they occur.
  • Sets up and maintains Employee and Manager Self-Service accounts.
  • Assists employees with systems access (passwords/logins), systems security
  • Develop/revise user procedures, guidelines, and documentation. Train employees on Self-Service. Train new systems users.  Provides systems training and communication as necessary to other HR system end-users
  • Recommend process improvements, innovative solutions. Maintain awareness of current trends in HRIS with a focus on product and service development, delivery and support and applying key technologies.
  • Serve as liaison with third parties and other stakeholders (e.g. Payroll)
  • Assists in development and maintenance of standard reports. Develop, and/or maintain, and support a variety of reports or queries to include monthly HR turnover and analysis, monthly turnover; termination, IT and Acctg reports; monthly and annual EEO; welfare and benefits.
  • Help maintain data integrity by auditing routinely and analyzing data. Investigates questionable data and takes corrective action, when necessary.

Benefits

  • Assists with 401(k) administration and reporting such providing information to consultants and auditors for testing and preparation of reports.
  • Maintains knowledge of and analyzes government regulations, benefit program trends, and prevailing practices among similar organizations. Ensures compliance of benefits administration with federal and state laws, including IRS and Department of Labor regulations.
  • Assist in the implementation of new and competitive health and welfare programs and/or redesign of existing programs and compliance.
  • Assists with the development and distribution of communication materials regarding new and existing benefit programs, including necessary plan documents and government-mandated disclosures, e.g. summary documents. Initiates development of informative materials from vendors, ensures adequate materials and develops appropriate Company materials in-house.
  • Coordinates annual open enrollment process, new hire benefits, and other benefit meetings as needed.
  • Assists with building new system benefit plans, and updates plans as needed.


Other /Duties as Assigned/Misc.

  • Assists with maintenance of employee benefits data in HRIS as needed including new hire and separation data.
  • Log, track, and process all HR invoices. Review and reconcile all benefits billings, and assists with annual set-up/budget planning through the Adaptive system.
  • Assists with review of policies that affect pay and benefits to ensure that plans/programs/policies are consistent with Company philosophy and meet all applicable federal, state, provincial, and country guidelines.
  • Maintain and update, design, of the department Intranet home page; Maintain current and consistent information on the Intranet HR homepage; coordinate with each HR function and IT to ensure up-to-date information; be the ‘go-to’ person for these needs.
  • Assist and support the department on a variety of projects as needed/requested.


 

Required Qualifications

Education, Licensing, Certification, and Experience

  • Bachelor’s Degree preferred or combination of education, skills, and experience
  • Two-four (2-4) years overall work experience to include 0-2 years’ experience in administration of compensation, HRIS, benefits/other HR programs.
  • HRIS experience preferably with ADP HRB or Workforce Now

Knowledge, Skills, and Abilities

  • General benefits knowledge including compliance with the state and federal laws that apply to the benefits plans.
  • Good problem solving, communication and presentation skills.
  • Well organized and confident to work independently but will be a strong team player.
  • Basic knowledge of benefits and/or payroll administration.
  • Strong MS Office skills including Word and Excel are required. PowerPoint will be useful.

Preferred Qualifications

Education, Licensing, Certification, and Experience

  • Bachelor’s degree in Business, Human Resources or other related discipline       
  • PHR, CBP, CEBS or similar certifications; or courses completed towards certifications

Knowledge, Skills, and Abilities

  • Benefit administration
  • HRIS administration
  • Basic knowledge of payroll/payroll administration
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